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Medical equipment is one of the most expensive and valuable devices used in laboratories and medical institutions. Because of this, it is a fragile thing to move. For this reason, there are a number of risks associated with moving medical equipment from one place to another.

A risk assessment of a relocation project at hand is needed to determine the best approach to safety when moving. Many risks are likely to be identified due to the nature of the project and will include the following:

Sensitive load

Medical equipment is sensitive and fragile. Care should be taken when moving equipment. It cannot be lifted or moved until it is properly assessed. Since its weight and size often determine the tools needed to move. Medical equipment is by no means small, and the weight and dimensions of the equipment make it sensitive to methods of transportation and movement, even a small bump can greatly affect the performance of the equipment.

Moving medical equipment
Therefore, you must be really cautious when moving medical equipment


Due to the importance of medical equipment, the time of the move is of paramount importance, as the health of people may depend on it. Despite this, you cannot accelerate the process of moving large equipment, as this can lead to equipment damage. You must plan the relocation project completely, from beginning to end, especially if patients rely on machinery or equipment. It is also necessary to consider the possibility of reinstalling the equipment, as this may take some time depending on where you install them.


You cannot always measure the cost of medical and laboratory equipment since, in many cases, it is invaluable for patients who rely on equipment for their health. Medical equipment is also expensive to replace or repair after damage. When planning the move of any laboratory or medical equipment, it is necessary to take into account the costs associated with not having it on hand for patient use, as well as the cost of replacing it.

Personal risk

The relocation of medical equipment carries with it a number of physical risks for disposal specialists involved in the relocation project. From hazardous chemicals to the weight, size, and sensitivity of the equipment. If you don’t perform everything safely, these factors can cause serious damage to those involved in the move. These risks also apply to patients who rely on equipment, as they may be at risk of further health complications if medical equipment is not available. If you do the move correctly, you will avoid stress when moving.

Injured hand
If you hire professional movers, you will avoid common injuries

Hazardous substances

As for medical and laboratory equipment, it is also hazardous chemicals. These substances may pose a potential risk to anyone exposed to them. Because fluids are more mobile than large equipment, you must properly seal and place them before moving. In some cases, you must dispose of them prior to relocation.

What precautions you must take when moving medical equipment

If you are considering moving medical equipment, your main task is to find medical equipment movers. Now, this may seem like an easy task, since there are so many local NYC movers. But how many are actually able to organize and execute such a move? When the future of your heavy, sensitive equipment of a million dollars is at stake, you should make every effort to hire professional loaders of medical equipment to organize the safe transportation of your equipment.

The specificity of moving medical equipment

Moving laboratories and medical equipment require a lot of planning, patience, and competence. You must work out every detail before the start of the move. You should take into account issues such as pollution and vibration.

Laboratory relocation poses unique challenges in that we are faced with the task of transferring heavy equipment, such as centrifuges, -80 ° freezers, scales and, at the same time, thin tabletop electronics, such as robots, electron microscopes, spectrophotometers, microplates readers, cell imagers, etc. Add to this, large and bulky bio and fume cupboards, as well as small and fragile glassware, along with computers. In addition, we must consider the value of scientific equipment. Often, the freezers at -80 ° C contain samples that cannot lose their temperature, which is a temporary problem of how long they can be turned off and remain frozen.

Moving medical equipment – budget it right!

Moving medical equipment can be expensive, and this should not be news. We are talking about expensive and sensitive equipment. Medical equipment requires compliance with special conditions during the move. There are many moving tools and, last but not least, professional movers. It all comes at a price.

Moving costs start with determining the volume of moving goods. The time is next, depending on the nature of what is moving. If objects have an unusual shape and size that is delicate or heavy, for example, laboratory equipment, then it takes 1.5 hours per load, plus movement and unloading. After determining the load on the truck and the timing of added labor resources, they add the costs per hour. Stairs, narrow doorways and other such obstacles that prolong the move result in an increase in the cost of the move.

Medical equipment movers
As a rule, to move a large laboratory, you will need a team of movers at the origin and a similar team at the destination

As a rule, customers need to mark items worth more than $5,000, with an approximate value on the tag. Insurance allows you to cover up to $300,000 per truck at no additional cost. The truck loads as soon as the value reaches its maximum, regardless of the fact that there may be additional space in the truck. Items that exceed $300,000 lead to additional charges determined by the specific insurance mover based on the details of the move.

The one who pays for the piper calls the melody

When looking for professional medical equipment movers, you should consider contacting the USDA and the NIH for references.

You can’t be picky when it comes to moving your medical equipment. Verification of the license is a must, but you should also check the company’s reviews. You must be confident that potential movers can relocate your medical equipment. Feel free to ask loaders for recommendations from previous customers. You must make sure that your Upper East Side movers will be able to offer solutions in a timely and efficient manner and justify all your requirements.

About Author

John has been with Divine Moving and Storage in New York for nearly two decades. Starting as a young helper and climbing up the ranks to be a staple in our organization. John has the knowledge and experience to assist our clients with any move or storage related needs. You can reach John or any of our associates in NYC at 212-244-4011

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