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Relocating your business can be a hectic and stressful time. There are a lot of moving parts to coordinate and keep track of. One important task, that is often overlooked is preparing and packing your documentation for the move. Some great moving and storage companies in NYC can assist you with the moving process, but you’ll need to prepare important documents for relocation. Here is a guide on how to properly pack and relocate your business documentation.

How to prepare your documentation for a business relocation

When relocating your business, it is important to prepare your documents carefully in order to avoid any damage or loss. Here is a short guide to packing your documentation when relocating your business. Proper preparation will also help your Brooklyn movers to relocate everything smoothly.

  • Create a list of all the documents
  • Collect all of the physical documentation
  • Scan and digitize these documents
  • Pack the documents safely
Man in the office looking at documents
Collect all physical documents before start packing your documentation for the office move

Create a list of all the documents before start packing your documentation

Start by creating a list of all the documents you will need, including both physical and digital copies. Go through each room and identify which documents you need to move. Create a packing list of all of the documentation and make sure to include the importance or sensitivity of each document so that you can prioritize accordingly. This way, you can be sure that everything gets moved safely and nothing gets left behind.

Collect all of the physical documentation

Collect all of the physical documentation that your business has stored in various locations. This includes things like employee files, customer records, financial documents, etc. This is an important step in the process, so make sure you don’t overlook it. Gathering up all the papers and files can seem daunting, but it’s essential for a successful move. So take a deep breath and start gathering everything together.

Scan and digitize these documents

When you’re moving your office, be sure to scan and digitize any important documents, so that you can access them easily after the move. This will help you keep track of everything and make the transition smoother. Plus, it’s a good way to reduce paper clutter in your new space. Also, you can take photos of any important documents so that you have a backup in case of any damage.

Girl scanning documents before packing documentation for office move
Scan and digitize any important documents before moving your office

Packing your documentation safely is important

Once you have compiled your list, begin packing the documents safely and securely. Use sturdy boxes and plenty of padding to prevent any damage during transport. Your moving company can provide boxes and packing material. Be sure to label each box clearly with its contents, and consider storing a master list of all the packed documentation in a secure location.

Consider hiring professional movers

If you’re planning on relocating your business, one of the most important things to do is hire a professional moving company to handle all of your documentation. This will ensure that everything arrives at its new destination safely and on time. The last thing you want is for important paperwork to get lost or damaged in transit.

A professional moving company will have the experience and resources to get your documents where they need to go without any hiccups. They’ll also be able to provide you with storage options if you need to keep some documents safe for a period of time before moving them to their final destination. In short, hiring commercial movers Manhattan is the best way to ensure that your business relocation goes smoothly.

Preparing and packing your documentation for a relocation can seem like a daunting task. However, by following these simple steps, you can ensure that all of your important papers arrive at their new home safe and sound.


About Author

Born and raised in the upper east side of NYC. I consider myself an expert with anything moving or storage related aspects in New York City. Having been in the NYC relocation industry for almost two decades I found myself at a point that I am able to answer and help my clients on the first phone call. NYC is amazing and I can't wait for it to recover from the COVID related closures. Feel free to email or call anytime! 212-244-4011