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Advance Warehouse + Receiving for Events, Installations & Venue Load-Ins (NYC)
Coordinating multiple shipments for a build-out or event install? We act as your advance warehouse—receiving furniture, casework, kitchen equipment, décor, and more from multiple client teams, then uncrating, inspecting, staging, delivering to your venue inside strict dock/load-in windows, and supporting your crew on-site through install and load-out.
Best for: brand activations, trade shows, corporate events, pop-ups, retail builds, VIP lounges, and multi-vendor installs.
What We Handle End-to-End
1) Receive Multiple Shipments From Client Teams
- Consolidate inbound freight from vendors, fabricators, FF&E suppliers, and client teams
- Accept deliveries by appointment and manage carrier coordination
- Track packages, pallets, crates, and oversized items for smooth accountability
2) Uncrate, Inspect & Stage Ahead of Install
- Uncrate/unpack as requested (partial or full) and keep materials organized
- Inspection for visible damage and missing components (with photo documentation)
- Staging by room/zone, run-of-show, or install sequence to reduce on-site chaos
3) Timed Delivery to Your Venue Dock / Load-In Window
- Deliver within the venue’s dock rules, COI requirements, and load-in schedules
- Right-size trucks and crew so you hit your window without overtime surprises
- Optional: multi-stop shuttles, split deliveries, and last-mile adjustments
4) On-Site Crew Support for Uncrating & Placement
- Professional crew to work alongside your scenic vendor and in-house AV
- Assist with uncrating, placement, set pieces, and back-of-house organization
- Careful handling protocols for high-value finishes and fragile décor
5) Load-Out, Repacking & Return to Warehouse for Final Shipping
- Support strike/load-out, repack items, and re-crate for return shipments
- Bring items back to our warehouse for consolidation and outbound coordination
- Stage for final shipment back to the client or onward to the next venue
Why Teams Use an Advance Warehouse
- Fewer surprises: Issues are caught during inspection—before you’re on the venue clock.
- Cleaner installs: Staging by install sequence speeds up placement and reduces rework.
- Dock compliance: We plan around tight windows, freight elevator rules, and venue protocols.
- One accountable partner: Receiving + staging + delivery + crew + load-out under one roof.
How It Works
- Scope & schedule: We confirm inbound vendors, target dock windows, and install priorities.
- Receiving plan: We coordinate appointments, labeling, and tracking for each shipment.
- Staging: Items are organized by zone/sequence with optional uncrating + inspection.
- Timed delivery: We deliver exactly when the venue allows—no missed windows.
- On-site support: Crew assists your scenic/AV teams with uncrating and placement.
- Load-out & outbound: We repack, return to warehouse, and prepare final shipments.
Perfect For
- Trade shows + Javits Center exhibitor installs
- Brand activations + pop-ups
- Corporate events + conference builds
- Retail builds, showrooms, and tenant fit-outs
- Hospitality + culinary equipment staging (where permitted)
- Multi-vendor FF&E deliveries (furniture, casework, décor)
Request a Quote (Fast)
Tell us your venue, load-in window, event dates, and what’s shipping. We’ll build a receiving + delivery + on-site support plan that keeps your install on schedule.
- Venue / address:
- Dock/load-in windows:
- Install & strike dates:
- Estimated shipments: (carriers, vendors, crate/pallet counts)
- Services needed: receiving, uncrating, inspection, staging, delivery, on-site crew, repacking
Get My Quote
or call
(212) 244-4011
FAQ
Can you receive shipments from multiple vendors and match them to our install plan?
Yes. We can label, track, and stage by zone/sequence so your on-site team isn’t sorting crates during the dock window.
Do you document damage during receiving?
We can inspect for visible damage, take photos, and flag issues immediately so you can address replacements before install day.
Can you deliver exactly within the venue’s dock/load-in window?
That’s the point of advance warehousing—your freight is pre-staged so delivery is timed, controlled, and compliant.
Do you provide on-site labor to work alongside our scenic vendor and in-house AV?
Yes. Our crew can assist with uncrating and placement while your scenic and AV teams focus on technical build and programming.
After the event, can you repack and ship everything back to the client?
Yes. We support load-out/strike, repack or re-crate, return items to our warehouse, and coordinate outbound shipments.
Service Area
Serving NYC venues and event spaces across Manhattan, Brooklyn, Queens, the Bronx, and nearby New Jersey/Westchester.
Ask about recurring programs for agencies, producers, and brand teams.
