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Relocation of an office always makes you think about positive things like success, business expansion, and prosperity – and you are right to think so. On the other hand, relocating your entire office can be quite a stressful process that involves a lot of details you need to take into consideration. For an easy and smooth office move, there are a number of things you can do. First of all, you can use your knowledge and experience to apply business strategies to economize while relocating your office. So, before you hire someone among the moving companies NYC and start to pack, continue reading this article to find out in which areas can these strategies be applied.

How to organize and apply business strategies to economize while relocating your office

The key to any successful relocation is always the organization itself. Preparing for your move is half the job done. One way you can make sure that you organize as best as you can for your relocation is to take a piece of paper and write down everything that you need to do. It’s almost impossible not to forget anything in the chaos of moving if you have to keep it all in your head. That is why it’s a good idea to make a checklist. After writing down each task you need to do, it’s easier to focus on getting each one done the right way. Your list can consist of tasks such as:

  • Informing your employees – involving your employees is a good example of how to apply business strategies to economize while relocating your office
  • Appointing a move manager – organization within the company will make the move go smoother
  • Hiring a moving company – setting a moving date is essential
  • Getting moving supplies and packing – it’s best to focus on the essentials

Involving employees in a good way to apply business strategies to economize while relocating your office

The very first thing you want to do when you decide to relocate office is to inform your employees about it. If you run a large business, sending a memo will be enough to notify them. In small businesses, it would be best to tell your employees in person through a staff meeting. They might have more ideas on how you can use business strategies to save money while relocating your office. Once informed, your staff can proceed to inform your clients about your change of address and maybe start ordering new business cards. They can also help out by clearing out their workspace.

people having a meeting on how to apply business strategies to economize while relocating your office
Your employees might have good ideas that will help you when moving.

Appointing a move manager for smooth office relocation

One of the ways you can apply business strategies to economize while relocating your office is to appoint a move manager. He or she will act as a supervisor for the moving preparations. For example, if you run a large company, you can appoint a move manager to each department. It’s best that this task goes to the head of the department. They will make sure that every employee does their part of the job in the moving process and that everything is prepared for when the commercial movers Manhattan arrive. Applying this strategy will surely save you more time when preparing for the move and it is one of the best forms of organization within the company you can use.

How to apply business strategies to economize while relocating your office when hiring a moving company

Hiring a professional moving company is one of the most essential parts when it comes to office relocation. Unlike a household relocation, you can’t move an entire business to another location by yourself. So, you need to be extra careful when choosing a moving company. One way you can use business strategies to save money while relocating your office is to compare several moving companies. What you want to do is search for companies that have experience in commercial moving. It’s best to choose ones with the best reviews and a lot of recommendations.

men in a van
A good idea is to choose several moving companies to compare.

After you have selected a few that meet your criteria, you’ll want to compare the prices of their services. Nowadays a lot of moving companies offer additional services to just loading, transporting, and unloading. There is a packing service, which you don’t necessarily need if your employees are going to help with the relocation. That is a very good way to save money. But you might want to consider taking inventory storage NYC , especially if you are relocating your office long-distance or are moving on short notice.

Getting moving supplies and packing your office

If you decided to economize by having your employees do the task of packing, you need to have the right number of moving supplies. The best idea is to order the supplies online from the same website. That way you will be sure that they will all arrive at the same time. When looking for moving supplies, it’s best to focus on the essentials. Those would be cardboard boxes, bubble wrap, packing paper and Styrofoam rolls. Of course, you will need supplies such as duct tape, scissors, markers, and labels. But you don’t need to waste your financial resources on those items which you can always find lying around the office. You might not even need to order cardboard boxes if there is a local supermarket willing to spare some for you.

man under pile of boxes
Involving your employees in packing is a good way to apply business strategies to economize while relocating your office.

Once you have the supplies, the process of packing up the office should start. We mentioned that a good example of how to apply business strategies to economize while relocating your office is to have your employees do the packing. This task could also be divided by departments. For example, the IT sector could be in charge of sorting out the cables and packing up the electronics. The bookkeeping department could be entrusted to sort and pack up financial books and documents. Applying this strategy will not only help you prepare for the move, but it will also be useful when unpacking at your new office since every employee will know where everything is. You will be able to continue running your business in no time.

 

About Author

Born and raised in the upper east side of NYC. I consider myself an expert with anything moving or storage related aspects in New York City. Having been in the NYC relocation industry for almost two decades I found myself at a point that I am able to answer and help my clients on the first phone call. NYC is amazing and I can't wait for it to recover from the COVID related closures. Feel free to email or call anytime! 212-244-4011