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When you are working in the office, then, you know how hectic it can get. There would be documents everywhere you look. This is quite common in almost every type of office space. However, if your office is outdated or it simply is not to your liking anymore, you should change it. If you plan to renovate, then, you have to find a place where you can keep your important documents safe. As you might know, it is almost impossible to work in an office without documents. For this reason, here are all the ways how you can store your office documents during a renovation. It will include a couple of ways, from storing them in your storage room or renting storage from Divine Moving and Storage company. 

Organize your workplace before you store your office documents  

This is the first step in organizing your work environment. It is important to sort out the documents that are important to you and which ones should be shredded. Also, be sure to clear out any unused drawers and filing cabinets. Why is this important? When you are working in the office, you will use a lot of documents. Usually, most office employees will just leave all the documents unsorted. These unnecessary documents are taking a lot of space. In addition to this, these documents will also take a lot of space in your boxes or storage space Manhattan. So, you will waste more time and money on storing unnecessary documents. Since renovation can be quite expensive, you should save time and money by organizing and decluttering your documents before renovations.  

pile of documents
Declutter your documents before renovation

Label your documents 

Now that you declutter your documents, it is time to label and organize well the remaining ones. It would be smart to use a certain method when organizing your documents. This way, you will not lose or misplace any important documents during your renovation and afterward. For example, after renovations, you might a certain item urgently. In this case, you can directly take the box where that document is. What can you use when organizing your documents? Here are some suggestions.  

  • Use markers 
  • Colorful folders 
  • Sticky notes 
  • Different documents organizers 

The best way to go about organizing and categorizing your documents would be to find a method that you can easily follow. Therefore, if you plan to use colors, you should also take one piece of paper and write down what each color symbolizes. You can also categorize your documents either by their date, importance, clients, etc. 

Deal with remaining documents before store your office documents 

What should you do with your documents that you no longer need? You should not keep them in 24 hour storage Manhattan. As mentioned before, this would be a waste of your money and time. On the other hand, you should find a proper way to throw away your unnecessary documents. Some offices have baskets for documents that should be either filed or shredded. If you have the same thing in your office, you can use these baskets when you’re decluttering your documents. If not, then you can just buy one basket for this purpose. Then, before you go to shred or file documents, go over them again in order to see whether they are important or not. It is always better to check twice so you would not throw away some important document by mistake. 

person holding papers
Check twice documents before throwing them away

Where to keep them? 

Now, it is time to discuss the place where you should keep your documents when you are renovating your office space. First of all, if your office has multiple rooms, storage, or any other area, you can place your documents there. However, this is only possible if you do not plan to renovate your entire office space. If you’re planning to renovate everything, then this option is not available. in addition to this, if you plan to use some other room in your office, then you have to make sure that room is suitable enough for your documents. First of all, it needs to be big enough in order to accommodate all the boxes. Then, if you still plan to work during renovations, then, you should not place all the boxes in your temporary office space. It is going to be extremely uncomfortable to work in this environment. 

Store your office documents in the storage unit 

As you can see, if you cannot store your documents in your office, then you need to find another place. This place should be the storage unit. It is quite easy and convenient to use a storage unit, especially for a short period of time. There are many storage facilities that offer short-term storage units for affordable prices. In addition to this, it is quite easy to find a suitable storage unit. The only thing you should do is to go on the Internet and search for storage units near you. Check a couple of storage facilities, pick three to five, and go to see their storage units. The storage unit that you would use should be clean, free of any mold or insects, and easily accessible. Then, you will sign a contract where all the details of your storage unit will be listed. 

pink storage units
You can rent a storage unit

What to use? 

Lastly, when you need to store your office documents during renovations, you should use cardboard boxes. Luckily, you can get them for free or you might even have dozens of them in your office. If you want, you can also use plastic boxes for the same purpose. The most important thing would be the safety and security of your documents. For this reason, make sure that your boxes are in good condition. This is especially important if you plan to store your boxes in the storage unit. You need to check twice for any insects or rats. As you might know, some type of insect or rodents can easily destroy documents. Therefore, make sure that your documents are properly stored. 

 

About Author

Born and raised in the upper east side of NYC. I consider myself an expert with anything moving or storage related aspects in New York City. Having been in the NYC relocation industry for almost two decades I found myself at a point that I am able to answer and help my clients on the first phone call. NYC is amazing and I can't wait for it to recover from the COVID related closures. Feel free to email or call anytime! 212-244-4011