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Regardless of the reason, moving tech laboratories can be complicated and expensive. And the stakes are very high; your research is the work of your life, and it is irreplaceable. When relocating a tech lab, every detail is crucial. As a result, many laboratories include transition planners and relocation managers in their projects. We will give you some basic guidelines for conducting this move successfully.
Each research laboratory sets up basic equipment unique to its research. Sometimes equipment is used at the facility or even outside of it in several institutions. When planning a move, it is important to consider all the equipment you use and not just the equipment in a particular laboratory.
Nobody wants to move to smaller laboratory facilities, but it is a fact of life with grant research if grants are not renewed. No one wants to give up equipment. On the other hand, when a large research grant is awarded, it may often take several moves before adjacent space is available. It is often difficult to find a sufficiently large temporary space. This is especially frustrating for the researchers working on a project because it requires moving more than once. Luckily for you, you can leave your extra equipment in 24-hour storage Manhattan, where it will be completely safe.
Planning a tech lab relocation requires ongoing monitoring and reevaluation. Often a tech lab move will be planned and problems will be detected when the move begins. For example, the laboratory head ordered new equipment and did not inform the moving team. After it is delivered, most of the equipment in the lab has to be moved to accommodate new equipment.
When relocating a tech lab, proper planning can make the difference between a successful move and a disaster. Moving the tech lab is never an easy chore. There are no two identical laboratories, and they all face special problems that you should approach with caution when trying to relocate. The following are recommendations for moving a tech lab to a new facility.
1. Define your internal team
The first step is to determine who will be involved in the move. It is important to involve all staff in the relocation process. But using key people in your organization as captains of relocation can be useful, especially if you have a large staff. They can help you organize your staff when moving. Start by meeting with your relocation committee and identify key dates during the relocation process to distribute to other employees. Establish a regular meeting schedule to keep everyone informed and solve problems as they arise.
2. Standard moving companies cannot handle sensitive equipment
Many tech labs contain very sensitive equipment, which can be very fragile and quite expensive. Many types of equipment require very complicated calibration procedures. It is just a matter of common sense that you need to spend extra money on qualified office movers to transport this equipment without damaging it. This small investment in protecting your equipment can save you countless hours in the long run.
3. Pay particular attention to the chain of custody when relocating a tech lab
When planning a tech lab move, you must consider transporting any items that require chain-of-custody documentation. This is a very common procedure in labs that process evidence for law enforcement. But there may also be chain-of-custody considerations in other types of laboratories. It may be necessary to organize escort of certain items during the move.
4. Plan your route
It is important to consider the route of moving and the ability to fit equipment through doorways. When planning a move, you could realize that an oversized machine would not go through the front door. You will need to find an alternative route. Make sure you plan that in advance.
5. Document technical characteristics of the equipment
Documenting the specifications of all equipment in binders and on construction plans is an important preparation step that saves money easily. For example, make sure the new table can accommodate heavy desktop equipment. If not, then this becomes an expensive problem on the day of the move. The wrong electric plug is expensive to fix on the day the lab moves.
6. Keep everyone informed
Researchers love the data and need to know not only the date of the move but also the date when their equipment will no longer be available. Decommissioning takes a lot of time. So make sure you know how long it takes for each piece to move and put back into operation. Do not forget about the managers of the objects in the building you are vacating. As well as the one in which you are moving. They are involved in many ways, from monitoring the connection of utilities to providing adequate sites for packing boxes and knowing when their loading docks will be needed.
Tools needed for relocating a tech lab
A tech lab moving plan requires a robust set of tools to ensure smooth implementation and transition. The tools should be easy enough to use, not a complex patented program that requires careful staff training. Tools should be able to display real-time snapshots of actions and decisions for the next day, the next week, and the coming month. You should also make sure to do everything you can to conduct an eco-friendly move.
A typical tech lab move can take anywhere from four to six months to plan. And it’s best to outsource it to moving specialists NYC whose experience can minimize the impact of the move on the lab’s scientific mission and productivity. There is no doubt that relocating a tech lab is a stressful experience for everyone. Although it is important to plan and develop the necessary schedules and checklists related to the physical move in advance, it is equally important to consider the emotional component of this move. A good lab relocation manager will take the time to build trust and respect for the entire staff. Moving, as a rule, links with a new and exciting opportunity.