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Moving your office is never easy. There are many reasons behind this decision. Usually, this implies that your business is ready to grow and expand beyond its original location. However, sometimes, the change in location might bring the prosperity that you need. Whatever the reason might be, you still need to organize an office relocation with moving and storage companies NYC. One of the main concerns when moving your office would be money and finances. If you own your office, this is probably your main source of income. For this reason, here are all the ways to keep the business running when relocating your office. 

Plan everything well 

The most important thing when it comes to moving your office would be your moving plan. If you want to keep working during your relocation, you need to make a good plan. In order to do that, start planning months in advance you need to acknowledge the amount of time you need to move your entire business. If you start planning in advance, you can pack and move your business a little by little. This means that you can also work while preparing for your relocation. For example, if you hire commercial movers Manhattan at least two months in advance, you will have enough time to work out all the details with your movers. For example, you can pack after your working hours. If this is not an option for you, you can also pack the last hour of your shift. 

people at the meeting discussing how to keep the business running
You should start planning the relocation well in advance in order to keep the business running

Hire professionals 

The best way to keep business running when relocating would be to hire professionals. This way, you can dedicate your time and energy to your work-related obligations while movers can deal with their relocation part. In addition to this, you can also hire professionals to pack everything for you. This will certainly save you a huge amount of time. For example, when you hire Brooklyn movers, make sure to ask if they offer packing services as well. If you hire professionals to pack your office as well, this can be done within one or two days depending on the size of your office. in addition to this, this will also depend on a moving deal you make with your movers. If you want to spend more money, your office can be packed within one day. Choose either Saturday or Sunday when your office is usually closed. 

Make a plan with your employees to keep the business running when relocating 

Even if you hire a moving company for your office relocation, you still need to communicate with your employees. Every successful business depends on its employees. When you are moving your office, this will affect your employees’ satisfaction, productivity, and stress levels. Therefore, it is extremely important to organize a meeting and communicate with your employees as soon as possible. These are some of the details that you should discuss with your employees during the first meeting. 

  • Explain the reasons behind your decision 
  • Listen to what they have to say about the relocation 
  • See if they want to participate in preparing for the relocation 
  • Divide responsibilities if you all decide to participate in the moving process 

If you want to keep your business running, employees’ productivity and motivation are the two most important factors. Therefore, make a plan that will not interfere with your employees’ productivity. 

people in meeting
Organize a meeting and make a plan with your employees

Start packing less important items first 

If you want to keep working during your relocation, you need to start packing less important items this would include all the documents that are not necessary right now. Then, you can also start packing all the things that are not needed for your current work. This way, you can pack at least half of your office. As your moving day is slowly approaching, you should start packing more essential items. Again, this is only applicable if you plan to pack your office by yourself. On the other hand, if you decide to go with professional packing services, then you can just leave everything to them. This is why it is best to hire a professional moving company if you want to keep your business running. Paying more for packing services might be a better option than causing down to your office for a week or more. 

Notify other important people and clients 

If your office and business depend on clients, you need to notify them about your upcoming relocation. When the time is right, you need to notify the public as well. However, you need to start with your suppliers and clients. If you have a lot of clients, then you can just send an e-mail telling them about your plans the same goes with suppliers. If you have a small number of them, you can contact them personally. As for the public announcement, if you have social media profiles, you can use them to notify everyone about your upcoming move. It is extremely important to notify all the important people and clients. This is especially necessary if you want to keep working during your office relocation. Your clients and suppliers should be aware of your new circumstances so they can also act accordingly. 

people talking
Notify your clients on time

Always have a backup plan 

If you want to keep the business running when relocating your office, it is important to have a backup plan. You might not be able to keep up with all the deadlines, some unexpected expenses might come around, the Internet might be done, and so on. If something like this happens, you need to have a backup plan in order to act promptly. For example, you can set deadlines earlier than you actually need the task to be done, have a more flexible budget but only in case of an emergency, have your employees ready to work from their homes, and so on. If you plan everything properly, you shouldn’t have any major problems.  

 

About Author

Born and raised in the upper east side of NYC. I consider myself an expert with anything moving or storage related aspects in New York City. Having been in the NYC relocation industry for almost two decades I found myself at a point that I am able to answer and help my clients on the first phone call. NYC is amazing and I can't wait for it to recover from the COVID related closures. Feel free to email or call anytime! 212-244-4011