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First of all, congratulations on expanding your business to the point that you need to move to another office. As you know, moving an office space is slightly different than moving your home and therefore, slightly more difficult. In order for everything to go as smoothly as possible, you’ll need to prepare your Chelsea office for relocation in advance. If you are hesitant about where to start, you’ll find here the most important tips to follow when moving office.
Plan ahead to prepare your Chelsea office for relocation
Since you know that organization is the key to success, you understand just how important planning everything is. Once you have set the final moving date, you’ll know how much time you have to prepare your Chelsea office for relocation. This would be the first step. Planning is going to be much easier when you know your time frame for organizing everything.
Get familiar with the new office
The time you’ll need to prepare for the move might vary depending on where you are moving to. For example, if you are moving to a smaller office, preparing might take about three months, whereas moving to a bigger office might take up to eight months. This determines when you are going to start preparing for your office move. Make sure you have enough time and start as early as you can.
The next stage would be to get familiar with the place you are moving to. Using a blueprint will help if there isn’t a possibility to visit the place yourself. This is very helpful when it comes to moving office furniture. You need to know whether you can move your old office furniture or need to buy new.
Notify clients about the move
As soon as you find out your office’s new address, it would be best to inform all your clients about it, especially if you have regular deliveries from them. It’s best to prevent the risk of everything not going so smoothly in your business. You might also want to place orders for your new business cards, envelopes, and other office supplies. It’s best to have all your documents updated sooner rather than later.
Involve your employees in the process
If you run a large business with a lot of departments, it would be best to divide tasks between employees. For example, each department manager could make sure that all his/her employees do their part in the moving process, no matter if the task is just to clean out their own desks. This will help to prepare your Chelsea office for relocation in the best way possible. Send a memo in advance and give everyone some extra time off to pack, so nobody will have to clear their desk out last-minute.
In the I.T. department, you prepare your Chelsea office for relocation
One of the things you must not forget is preparing your office’s technical equipment for the move. Since you can’t outsource this to the moving company, make sure that the staff of the I.T. department is in charge of this. This means they will have to unplug every phone, computer, printer, and other electronic devices. It is a big job, so you might want your team to start this as early as possible.
Labeling your boxes
Another important point in preparing your Chelsea office for relocation is that you label your boxes with extra care. Detailed labeling will help you to start running your business as soon as possible when you set up your new office. You don’t want to waste valuable time searching through a number of boxes just to find some printing paper.
For maximum efficiency, try to label each box with a number and a location and have a matching checklist. It requires a bit more work, but it will be worth it when you try to find anything.
Appointing a move manager
You can also appoint a move manager if you find it’s too time-consuming to supervise everything yourself. He or she would make the moving process much less stressful by taking on tasks such as planning the moving budget, informing your clients about relocation, and most importantly, choosing a moving company. Although it might be best to take up this important task yourself. Choosing specialized office movers NYC will make your relocation go as smoothly as possible.
Choosing a moving company for office relocation
Since the essential point in the moving process is choosing a good and reliable moving company, you might want to consider choosing someone among Chelsea movers, since organizing everything locally might be the best option.
You should take your time and do thorough research on the best and most professional moving companies. Find someone with good recommendations and a lot of experience with commercial moving. Divine Moving and Storage NYC provide a variety of services. If your budget allows it, the best option would be to pay for the moving company’s full service. They will take care of packing all of your office furniture, appliances, and other supplies, as well as loading, unloading, and unpacking at the new office.
Additional tips to prepare your Chelsea office for relocation
Something you might also want to consider when preparing your office for moving – especially if moving long-distance – is getting relocation insurance. In case there is any damage to your expensive office equipment during the transport, you’ll have nothing to be concerned about.
If you are worried you might forget something when preparing your Chelsea office for relocation, you might want to check this article about the things people usually forget when moving offices. To summarize everything you need to consider when relocating your business, make sure you check everything from the list below which contains the most essential things that need to be done.
- Set the moving date
- Get familiar with the new office
- Notify clients
- Involve employees to help prepare your Chelsea office for relocation
- Appoint a move manager (optional)
- Plan your moving budget
- Choose a moving company
- Label your boxes
- Get insurance (optional)