Simple Steps for Creating a Moving Budget

Moving can be costly, but with proper planning, you can manage your expenses efficiently. Here’s how:

1. Determine Your Moving Method

Decide between hiring professional movers or a DIY move. This choice significantly impacts your budget.

2. Estimate Professional Moving Costs

Moving Company Fees: Get multiple quotes.
Insurance: Consider additional coverage for valuable items.
Extra Charges: Be aware of potential fees for special items or services.
Packing Services: Include costs if you need professional packing.

3. Plan for DIY Move Costs

Truck Rental: Choose the appropriate size.
Fuel: Calculate based on distance.
Packing Supplies: Purchase quality materials.
Insurance: Ensure coverage for your belongings.

4. Account for Moving Day Expenses

Travel Costs: Gas or airfare.
Food and Lodging: Budget for meals and accommodation.
Pet Care: Arrange for your pets.

5. Don’t Forget Your Old Home

Cleaning and Repairs: Budget for final clean-up or painting.
Selling Costs: Include realtor fees, inspections, and advertising if selling.

6. Include Storage Costs

Storage Unit: Rent space for items that won’t fit in your new home.

7. Prepare for Unexpected Costs

Damages: Set aside funds for any unforeseen damages or replacements.

8. Save Money by Decluttering

Reduce costs by selling or donating items you no longer need.

No matter how much money you have, planning a move should include planning the moving budget. If you do it step by step and be organized, you will not have any surprises or unexpected costs to stress you out. The most important thing is that you start on time, and have a clear idea of your moving budget. And we will show you some useful tips on how to plan and create your moving budget without any problems.

Having a moving budget in your head is a tricky business. Sometimes things are easily forgotten in stressful times like moving times. So, having a clear image of your moving budget in front of you is the best solution. Using your computer or tablet(you can carry it around and update the information anytime) you can create a certain table or template of your moving budget. Probably the best way to do it is using Microsoft Excel or a similar software. It can help you to easily run a table and calculate your costs if you put a certain formula. Very useful and easy to use! Your moving budget table should include the following categories:

category
estimated expenses
actual (final) expenses

Categories you will put in your table depend on the type of your move and special requirements.

Person looking at Excel spreadsheet on laptop. — Use Excel spreadsheet to prepare your moving budget.

Decide on the type of your move

First things first, you need to know how you are going to do this move. Are you going to hire the professional movers or do everything by yourself? When you decide on that, you will be able to know which cost categories you need to put in your moving budget table.

Hiring professionals – what are the costs?

Moving company fee – general fee usually includes paying the workers for their job and fuel charges. You should be able to know a rough number by getting a free estimate NYC. Be sure to get estimates from a couple of companies before you choose the right one.
Insurance– some basic insurance is probably included in the pricing, but if you have some special items and valuables, you may want to consider additional insurance.
Extra charges – if you have any special items, expect extra charges. Extra items also include flight charges, shuttle service, long carry expenses, etc.
Packing services – if you want your belongings to be packed professionally, you will have to pay extra for this service.

DIY move

You may think that moving by yourself is basically free. Well, think twice, Here are the costs you need to consider before deciding on a DIY move.

renting a moving truck – be sure to know how big truck you need, because the price depends on that information.
gas –to calculate how much gas you need, ask the rental company how much gas the particular vehicle needs and measure the distance you need to travel.
packing tools and supplies – if you want to pack your belongings right, make sure to get the right packing supplies NYC. The things you need are the good-quality moving boxes, a lot of tape, markers, labels, bubble wrap, protective plastic sheets, scissors, etc.
Insurance– insurance is very important during any kind of travel, so if you are not already insured, be sure to get it now.

Drawn dollar sign - much needed to prepare a moving budget. — Many items should be put on the list of the moving costs.

The costs on your moving day

Once the moving day comes, moving budget has some more items to add to the list. Be sure to count:

gas for your car/flight tickets – if you are driving, make sure to include the gas fees into your costs count, and if you are flying – be sure to book tickets in advance, to save some money.
food-especially in a long-distance move, you and your family will have to eat during travel.
hotel– if you are traveling long-distance, make sure to book accommodation in advance and include those costs in the budget.
taking care of your pets – if you need somebody to take care of your pets on your moving day, you can check a pet hotel and ask for the fees.

Taking care of your old home

Whether you are moving from a rental or you are selling a place, there are some costs to pay before you leave it to move to a new home. If you are selling, there is a commission you need to pay. Also, there are lawyer services, inspections, and advertising that can be added on the list. Both rented and sold places need to be cleaned or/and painted, which costs you a certain amount.

Storage is often included in moving budget

Very often there are some boxes and items that can’t be loaded to your new home. So, you need to rent a storage unit in NYC for the leftover boxes. Make sure to get a storage space of appropriate size, so you don’t need to pay more.

Unexpected costs

During loading, transport, and unloading, some unexpected things could happen. Some of your items could be damaged, so you need to fix or replace them, which implies more costs.

Coins pouring out of a glass jar. — Unexpected costs can be an issue if you are not prepared.

You need to save some money?

If you are looking at your budget plan and realize you need to cut some costs, don’t worry. There are ways to reduce moving costs. One of the most effective is decluttering your home before the move. Go through your belongings and set aside all the items you no longer need. If you are not moving too many items, you can reduce the moving costs significantly. You can also sell those items online or on a garage sale, and earn some money to help your moving budget.

HOW TO ORGANIZE AN OFFICE MOVE IN NYC

"Planning your office move? Don't spin the 'Wheel of Chaos'! Count on Divine Moving & Storage to navigate your office move with precision. Remember - failing to plan is planning to fail! #MovingChecklist #DivineMoving"

Whether your business is opening a new location, moving to a bigger space, or just shifting some things around, we know office moves can cause anxiety among the executives who have to plan them. Moving into a new home in NYC is one thing…but moving a whole office full of people in NYC can feel like a chaotic storm waiting to happen. Here are some of the best office moving tips we’ve learned throughout our eighteen years as New York City’s top moving team.

"Turn the 'office move dread' into 'office move read' with Divine Moving's expert tips. We help you navigate the labyrinth of an office move as smoothly as a coffee delivery on a Monday morning! ☕ #OfficeMove #DivineMoving"

If you know a move is inevitable, make sure you let people know way, way ahead of time. Tell your employees, your vendors who make regular deliveries, your clients who have become accustomed to your location, your post office, and anyone else who could potentially be affected by your change of address. Announce the move through an internal email, in your email signatures, through social media, through online forms…whatever you have to do. This way, your stakeholders have ample time to make adjustments.

PUT TOGETHER A PACKING PLAN

It’s important for your business to be organized about your packing so everyone is on the same page. Make a schedule for when everyone must have everything packed so your company suffers as little downtime as possible on Moving Day. Also, make sure your employees are aware of the types of items which cannot go on the moving truck—for example, any flammable cleaning liquids will have to be transported in a personal vehicle.

"An office move doesn't have to feel like a 'Game of Thrones' episode! Check out Divine Moving & Storage's step-by-step guide to a drama-free office relocation. Turn the relocation into promotion! #OfficeMovingTips #DivineMoving"

Comprehensive Office Moving Services in NYC

Our specialized office moving services include:

Corporate Relocations: Efficiently move your office space, minimizing disruption and ensuring business continuity.
Packing & Unpacking Services: Professional packing of sensitive equipment, files, and office furniture to ensure safe transit.
Furniture Installation & Assembly: Expert setup and installation of office furniture at your new location.
IT & Technology Moves: Secure and careful handling of computers, servers, and tech equipment.

Provide each employee with the same number of boxes, and clearly label the outside of the boxes before even distributing them to their owners. Labeling the boxes beforehand prevents your movers from having to read several different styles of handwriting on Moving Day to figure out where everything goes at the new location.

Have your IT department or vendor put together a list of instructions every employee can follow to properly pack up their computers, phones, cords, and any other electronic equipment at their desk. This way, you can ensure no one accidentally leaves something valuable behind or pads something improperly.

Make sure these instructions tell employees to remove all print cartridges from their printers before packing, and to tape any loose lids or drawers to the body of electronics so they don’t come open and break during the move. Organizing an office move? Don’t forget the hidden hero - STORAGE! Team up with Divine Moving & Storage for a winning move! ???

"Moving office AND need storage? Say 'Ciao' to clutter with Divine Moving & Storage. Our commercial storage solutions will turn your office chaos into orderly calm. Let's get organized! #OfficeStorage #DivineMoving"

If you have filing cabinets which need to be moved, be sure you lock them to avoid a drawing spilling open unexpectedly during transit. The contents of vertical filing cabinets do not need to be unloaded and packed into separate boxes, but you will need to unload your horizontal filing cabinets prior to the move.

Bubble wrap can distract you from actually packing your NYC home or office

"Office move coming up? Dread not! With Divine Moving & Storage, you'll get a step-by-step breakdown of how to seize the day, or in this case, move it! #StepByStepMove #DivineMoving"

Your moving company will most likely charge you for your move with an hourly rate, so you don’t want to rack up the hours having them move useless belongings you don’t need anymore. However, your company can use any accumulated clutter to your advantage when you donate those items instead of simply throwing them away.

Take photos of your employees donating old electronics, office supplies, and personal effects and post about the donation on your social media. Your customers will love that you’re saving the environment and helping people in need at the same time!

Where can you donate these items? Here are some of our favorite New York City nonprofit organizations who can take common office items:

Office supplies, like paper and pens — We love local nonprofits. They help families living in poverty find stability through affordable housing and various other resources, including a free tutoring center for kids! Your old office supplies can help replenish the tutoring center’s stock.

" Office move got you playing hide & seek with your belongings? Master the game with Divine Moving & Storage. We move. We store. #OfficeMoveWithStorage #DivineMoving"

Why Choose Divine Moving and Storage for Your Office Move?

Experienced Office Movers: Expert teams adept at navigating NYC's busy streets, managing tight schedules, and adhering to building regulations.
Secure, Climate-Controlled Storage: Modern facilities offering secure and organized storage for your office furniture, equipment, and documents.
Fully Licensed & Insured: Trusted, professional moving services that protect your assets every step of the way.

Old electronics, like phones and computers — Urban Renewal is a nonprofit which serves to both assist New York City’s homeless population and eliminate harmful toxins which are emitted from electronics that end up in landfills. When you donate used computers which still work, these are used to train vulnerable populations about new job skills. With older technology, the organization will recycle the equipment and use the proceeds to support their efforts with the homeless.

Office furniture and decorations — Whether you need to donate old chairs and desks, or just wall hangings and knick knacks, you can bring them to the St. Francis Thrift Store. All sales from this charitable shop are used to support the Franciscan Community Center’s work in the neighborhood.

WORK WITH YOUR MOVING COMPANY TO MINIMIZE DISRUPTIONS TO YOUR FIRM

Unfortunately, you may not be able to completely avoid having your relocation impact your normal business activities. However, you can minimize the disruption by scheduling your move on a Sunday or other day that your business is normally closed. Diving Moving and Storage may even be able to help you move after your business hours if you’re normally open seven days a week—just give us a call ahead of time to check for availability to organize office move.

"Turn your office move from 'storage hell' to 'storage heaven' with Divine Moving & Storage! We move it. We store it. You sit back and adore it! #MovingAndStorage #DivineMoving"

Secure Office Storage Solutions

We provide tailored storage options to support your office relocation or ongoing business needs:

Business Inventory Management: Organized inventory and logistics services tailored for businesses.
Document & Records Storage: Secure and accessible document storage solutions.
Short & Long-Term Storage: Flexible storage terms to suit your specific business requirements.

Also, be sure you know where any large pieces of furniture, such as conference tables or cubicle walls, need to be located in the new office before your moving team arrives. If you can make a diagram showing where everything should be placed ahead of time, your movers can save time in the unloading process. As you make this diagram, note where the outlets are located… It would be unfortunate to set up all the cubicles, only to realize afterward that you need them to be broken down and moved so you can reach the electrical outlets!

Need to organize an office move? Let us walk you through the full moving process! Give us a call at 212-244-4011

"Overflowing office got you feeling like a jigsaw puzzle master? Add a clean, clear storage solution piece to your puzzle with Divine Moving & Storage. Solve your storage woes with us! #OfficeMovingAndStorage #DivineMoving"

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