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It is not always easy to move your business. Along with sorting, organizing, packing, moving, and unpacking a complete workplace, you must consider your staff and customers. It may be hard for a company owner to balance a move and continue to operate and expand their firm. If your relocation is scheduled over the holidays, it might feel even more frightening and onerous. While moving a business during the busiest time of year might make the chore of moving much more difficult, the office movers at Divine Moving and Storage offer seven ideas to help organize an office move during the holidays and make your Christmas relocation a breeze. Of course, if you’d like to leave the relocation to professional commercial movers, contact us for an estimate and we’ll take the worry out of transferring your business around the holidays or at any other time of year!

How to organize an office move during the holidays?

To organize a successful office move during the holidays, there’s a lot that you need to do. Even if you are a small business owner, we highly recommend hiring professional help for moving an office space. They are fully equipped for the job and they’ll do it much faster. Plus, you’ll have more free time for yourself. So here are our best tips on how to organize an office move during the holidays. To ensure that you don’t forget something, we suggest that you also read through these few things people usually forget when moving offices. It is the best way to make sure your relocation is going smoothly and avoid any possible issues.

an office full of people
Organizing an office move during the holidays is hard, but it is doable.

Plan in advance

When moving, it is always essential to plan ahead, but this is especially true when moving over the holidays. Preparation for relocation should begin months in advance, with duties such as mail forwarding, updating your mailing address with the IRS and company licenses, scheduling disconnections and reconnections of cable, internet, phone, and other services, and other tasks that may be completed ahead of time. By the time moving day arrives, you will have finished all of these little but critical activities, allowing you to devote your time and energy to packing, sorting, and transporting your items.

Why is planning in advance important? Well, as we already said, you will have more than enough time to finish up all the tasks in advance. But, that is just the tip of the iceberg. During this period, you would want to delegate some jobs to other employees so you can properly plan your relocation. Not only that, but it will be a bit difficult period to move everything because your employees will work a bit more during the Holidays.

Make sure to compensate them for their hard work, and show them just how much you value their work. And during this period, you can all discuss the best commercial moving company NYC you can hire for your move. It is the best and the safest way you can transport your business elsewhere.

Budgeting is key

Start by creating a budget so that you can ensure that everything is in order. When it comes to the holidays, this is especially significant since many business owners provide their staff with Christmas presents, and holiday bonuses, or host some sort of holiday social event. As an added bonus, planning a budget for your relocation ahead of time will help you avoid relying on credit cards, which can be a stressful way to start a new year when the payment is due.

a woman budgeting in order to organize an office move during the holidays
When trying to organize an office move during the holidays, keep in mind that budgeting is the most crucial part.

Budgeting can play a major role in this situation. When you are about to move you would want to make a good moving plan. When you are about to make a commercial moving plan, you need to have a lot of things in mind. And one of the most important factors you need to consider is the budget for your move. Depending on what you are moving, how long will it take, where are you moving it, and many other questions, you will have to plan your moving budget.

The best thing you can do in this situation is to contact your movers and enquire about the moving costs. You will always save money if you get professional moving services NYC for your move. Because professional movers will never scam you when relocating.

Begin sorting and organizing your belongings early

Sorting through office supplies months in advance will allow you to get ahead of the game. This is especially beneficial for those Orlando businesses that have been in the same location for several years or even several decades. When you think about it, it’s astonishing how much stuff we accumulate over the course of our lives. The last thing you want to do is waste time, money, and effort moving unneeded items to your new workplace. The results of this can assist you in deciding what to keep, what to give away, and what to throw away.

Decluttering your office is a very important task. And it will help you lower the number of items you are planning to move with yourself. Perhaps the best thing you can do right now is to scan your paper documents and keep them on a flash drive or Google drive. If you have a lot of paper folders to move, they will only take up a lot of space and demand more packing supplies. This way you can keep all important documents on a drive and carry them in your pocket. It doesn’t even matter if you are planning regular relocation, it can still help you out a lot.  Once you do that, even when moving your home, you can contact local movers NYC to help you out. Then you will be able to move everything properly and save money.

Consider making a donation

Christmas and New Year’s Eve are good times of year to give office supplies, as well as to donate any unwanted or unused things and furniture that you don’t want to transport to your new location. You can take a look at some reputable charities around New York and choose the one you like. Begin by sorting through your stuff and determining what you want to keep and what may be given to a charity. By planning ahead of time, you may pack more efficiently while reducing your burden, which can result in cost savings down the road.

A girl holding a sign that says donations
You can donate the items you do not need before the move

Donations can be a really nice way to deal with unwanted items you don’t need anymore. Depending on your office policy, you can deal with them in several ways. You could decommission them and give them away to someone who needs your items. Usually, this is done with old furniture like tables, chairs, closets, etc. It is one of the best ways you can deal with them, and still do something nice for others. These items can be usually very tricky to pack. Especially when you don’t have any idea how to pack your belongings. Well, in this situation, you can get packing services NYC for your move. That is the best way you can keep everything safe and transport them without any damage.

Pack wisely

Once you’ve determined what you’ll be moving and what you’ll be donating, it’s advisable to begin packing months or at the very least a few weeks before your move. Here at Divine Moving, you can get high-quality moving boxes Manhattan for an affordable price. Begin by packing the items that you use the least. Label each box and group objects that are similar in nature together to ensure that the items are placed in their proper rooms upon arrival at your new address. Unpacking will go considerably more smoothly and efficiently as a result of this.

The packing process is very important here. You are going to move some fragile and expensive office equipment at the end of the day. That is why you need to take more steps if you want to make it safe. That is why you need to take your time when packing your office for the move. It is for the best if you do it properly and with enough time to safely pack everythingIt is important to ensure that you keep everything under control when moving.

holiday traffic in NYC
Remember to take a look at the weather when choosing your moving date.

Keep an eye out for holiday traffic

It would help if you took into consideration holiday traffic depending on when you want to relocate. Moving around the week of Thanksgiving or Christmas is a good opportunity to schedule your drive schedules around peak travel periods and rush hour. This may save you time and money on travel, as well as the stress of being caught in holiday traffic in a moving truck, and it can also lessen the likelihood of an accident occurring during the move.

Consider hiring Commercial Movers

To ensure a stress-free and seamless relocation over the holidays, contact our skilled office movers in New York City now. Moving your workplace may be stressful, but at Divine Moving and Storage, we take the worry out of it by moving your whole business with accuracy and care in the minimum amount of time. Call us now to receive a quotation, and then sit back and relax while we do the rest!

Is it necessary for you to transfer your house during the holidays? Learn more about our first-rate home moving services by calling now! Are you too busy trying to organize an office move during the holidays?  Do you need to store your stuff while you’re in the process of relocating? That is something we do as well! Inquire with us about our safe storage facilities in NYC! Our 24-hour storage Manhattan is the best short-term storage solution. There you can keep your belongings safe while you keep other things organized.

A professional mover holding boxes when you want to organize an office move during the Holidays
You should consider hiring professional movers when you want to organize an office move during the Holidays

Make sure to keep your employees motivated

The moving process can be a bit tricky. You can try to focus on doing everything on your own, but that can be really complicated. As we mentioned before, you will have to delegate some work to your employees in this situation. They will do some extra tasks just to ensure that your relocation is going smoothly. And what you need to do in this situation is to make sure that your employees are motivated while you are planning your move. This is one of the best ways you can keep working and plan your relocation without any problems.

Take it easy

It is very important to take your move seriously, but at the same time, you should take it easy when transporting your office. it can be really difficult when balancing between your relocation and work. That is why you need to learn a trick or two about working while planning your moveIt is the best way you can avoid losing your customers and make sure that your relocation doesn’t impact your work. You will be able to plan everything and move without any issues.

people at meeting
You shouldn’t rush your move

This is how you can organize an office move during the holidays and not lose any customers while doing it. It is important to follow this guide if you wish to do it properly and avoid any potential problems. We are happy to know that we helped you out with your move. Also, we would like to invite you over to read our blog and many other interesting tips and tricks that can help you out with moving preparation. We are certain that you will find many good tips that you can use.

About Author

Born and raised in the upper east side of NYC. I consider myself an expert with anything moving or storage related aspects in New York City. Having been in the NYC relocation industry for almost two decades I found myself at a point that I am able to answer and help my clients on the first phone call. NYC is amazing and I love calling it my home. Feel free to email or call anytime! 212-244-4011